FotoFinder Hub


If you register for FOTOFINDER HUB, FotoFinder Systems GmbH (FFS) will ask for and collect personally identifiable and other information about you and your business. We may use a third party service provider to provide services to our users; that company is prohibited from using our users' personally identifiable information.

The password chosen on first login will be evaluated regarding security by our software. You can see just how secure your password is as you type! When logging in this data is encrypted through SSL / TSL.


You are responsible for taking all reasonable steps to ensure that no unauthorized person shall have access to your FOTOFINDER HUB passwords or accounts. It is your sole responsibility to (1) control the dissemination and use of activation codes and passwords; (2) promptly inform FFS of any need to deactivate a password.

You grant FFS and all other persons or entities involved in the operation of the FOTOFINDER HUB the right to transmit, monitor, retrieve, store, and use your personal information in connection with the operation of the FOTOFINDER HUB. FFS cannot and does not assume any responsibility or liability for any information you submit, or your or third parties' use or misuse of information transmitted or received using FOTOFINDER HUB


Uploads to FOTOFINDER HUB is done via an encrypted data connection (SSL /TSL) as done e.g. by online banking portals. A secure signed certificate is used in the process to assure endpoint security before encrypted data is exchanged between FOTOFINDER HUB and your uploading device (e.g. Handyscope or FotoFinder PC).


If you are a FFS customer that provides healthcare services, you may use FOTOFINDER HUB to store and make available detailed health and other personally identifiable information about your patients. Patient related data you store on FOTOFINDER HUB is only available through your personal account.


FFS is using secure Amazon S3 cloud services to store your data. The data is stored in clusters located in Europe to host FOTOFINDER HUB functionality.

FFS reserves the right to limit the storage space for each user in its own decision.


You shall be solely responsible for any data uploaded on FOTOFINDER HUB. You are also required to follow the rules and regulations of your professional law.

FFS does not make any warranties or representations regarding any data and/or information provided or made available by any user on FOTOFINDER HUB. FFS does not warrant or represent that any data/or information is true or accurate, or that it fulfills or serves any particular purpose.


When accessing or using FOTOFINDER HUB you agree that, in addition to any other terms, rules or guidelines that may be included in these Terms of Service, that you will not undertake the following actions, each of which shall constitute a material breach of these Terms of Service:

  • Using FOTOFINDER HUB for any purpose in violation of local, state, national, or international laws;
  • Uploading material that infringes on the intellectual property rights of others or on the privacy or publicity rights of others;
  • Uploading material that is unlawful, obscene, defamatory, threatening, harassing, abusive, slanderous, hateful, or embarrassing to any other person or entity as determined by FFS in its sole discretion
  • Distributing computer viruses or other harmful computer code;
  • Allowing any other person or entity to use your identification for using FOTOFINDER HUB;

FFS reserves the right (but is not obligated) to do any or all of the following:

  • Investigate an allegation that any Content uploaded to FOTOFINDER HUB does not conform to the terms of this section and determine in its sole discretion to remove or request the removal of the content.
  • Remove content that is abusive, illegal, or disruptive, or that otherwise fail to conform to these Terms of Service.
  • Terminate a user's access to the FFS Site upon any breach of these Terms of Service.
  • Edit or delete any content uploaded on FOTOFINDER HUB, regardless of whether such content violates these standards.


In addition to the information you knowingly provide, FFS collects the domain names and IP addresses of its visitors, along with usage statistics. FFS may combine this information with the personally identifiable and other information it collects except for patient related data.

FFS may use the information we collect:

  • To provide our service.
  • To provide you with personalized content, e.g., storing your images and other preferences to help you customize your experience.
  • To respond to your inquiries.
  • To improve FOTOFINDER HUB, e.g., to determine which features are used most, to find and fix navigation problems, and to help guide future development.
  • To alert you to new features, special events and services with your consent.
  • For other purposes so long as those purposes were clearly disclosed when the information was collected.
  • To enforce the Terms of Services, e.g., to contact you about an infraction or to initiate a legal complaint.

FFS may disclose the information it collects to another entity (i) for purposes of outsourcing one or more of the functions described in the previous section, including any aspect of FOTOFINDER HUB (e.g., secure remote storage); (ii) to confirm or update information provided by you; or (iii) to inform you of important information. We may also share information in response to a subpoena, legal order or official request, when we believe you have acted in violation of the Terms of Service, or when we believe that doing so may protect your safety or the safety of others.


In addition to the information you provide and the other methods described above, we may also collect information by using cookies, web beacons or similar technologies integrated into FOTOFINDER HUB.


FFS goes to great lengths to protect against the loss, misuse and alteration of the personally identifiable information and health related information we collect. Our servers are protected by reasonable physical and electronic security measures, and we use encryption wherever warranted or required.


FFS shall keep confidential the personal data that comes to its knowledge, unless it is obliged to make notification pursuant to a legal requirement, in which case FFS shall inform Client of the same prior to said notification. FFS also imposes said confidentiality on any of its employees having access to the personal data.


In accordance with the rules and regulations applicable at that time, FFS shall implement the appropriate technical and organizational measures to secure the personal data against loss or against any form of unlawful processing, taking account of the state of the art and the costs of implementation, considering the risks involved with the processing of and the nature of the data that is to be protected.

In the case of an infringement of the security of personal data or a personal data breach that may result in (a significant chance of) risks to the rights and freedoms of natural persons, FFS shall make every effort to inform the Client of the same immediately.


Client is entitled, at his own costs, to have the measures and the compliance with the obligations of FFS inspected by an independent third party, under the conditions that (i) Client has a reasonable reason for an inspection, (ii) Client informs FFS of the intention at least fourteen working days before the proposed inspection, (iii) the independent third party follows the indications given by FFS with the inspection and (iv) the inspection does not disrupt the business operations of FFS.

At the request of Client, FFS shall assist Client with fulfilling his obligations within the framework of a privacy impact assessment and, where appropriate, with the prior consultation of the supervisory authority.

FFS shall inform the Client immediately if FFS is of the opinion that an instruction causes an infringement of the GDPR or of another legal requirement regarding data protection


FotoFinder may engage the sub-processors as listed below:


When paying with your credit card, your credit card data, name, (office) address and email address are securely stored and processed by our payment provider Stripe. We can see this information, though credit card data is limited to the expiry date and the last four digits of your card. We cannot see your credit card number or CVC (Card Verification Code).

If you have any questions, concerns, or suggestions regarding the privacy policy of FFS, please contact us at

May 2018